Survey

COMPLIANCE QUERIES

November 2025

1. A colleague asks you to help him/her access an internal database, saying he/she “only needs it for an hour” and that his/her manager “would agree anyway.” What should you do? FROM THE ANSWERS BELOW, CHOOSE ONLY ONE *

A. Give him/her access because it seems urgent and you have a common goal.

B. Explain that access to data must be approved according to internal procedures and refer him/her to IT or the responsible manager.

C. Give him/her temporary access but make a note to ensure nothing wrong happens.

2. During an internal discussion, a colleague makes a joke with a potentially offensive connotation about another colleague. What should you do? FROM THE ANSWERS BELOW, CHOOSE ONLY ONE *

A. Ignore it; jokes shouldn’t be taken seriously.

B. Tell the colleague that such comments may be considered harassment or inappropriate behavior and, if necessary, report it.

C. Laugh but later tell the colleague to be more careful.

3. You are asked to urgently approve an invoice to avoid missing a payment deadline, but you notice that not all supporting documents are available. What should you do? FROM THE ANSWERS BELOW, CHOOSE ONLY ONE *

A. Approve it to meet the deadline; you can check the documents later.

B. Approve it but send an email to make sure responsibility lies elsewhere.

C. Refuse to approve until the supporting documents are verified and inform your manager.

4. A former colleague (from a previous work place) asks you for information about a confidential commercial offer you worked on at your current company. What should you do? FROM THE ANSWERS BELOW, CHOOSE ONLY ONE *

A. Share general information without specific figures.

B. Politely refuse, explaining that the information is confidential and cannot be shared externally.

C. Send them an old example of a proposal that is no longer valid.

5. During a client visit, the client offers you a gift worth 200 EUR “to show appreciation for the cooperation.” What should you do? FROM THE ANSWERS BELOW, CHOOSE ONLY ONE *

A. You thank them but explain that company policy prohibits accepting gifts of that value without prior written approval from an authorized superior. Later, if you obtain approval from the Vice President of Finance or the Chief Executive Officer, you may accept the gift.

B. You accept the gift to avoid offending the client, but keep it at home.

C. You accept the gift and declare it later in your monthly report.

6. You notice that a colleague is entering data into the system that doesn’t match the paper documents. What should you do? FROM THE ANSWERS BELOW, CHOOSE ONLY ONE *

A. Warn the colleague but don’t report anything further.

B. Check if it’s a mistake, and if you don’t get a clear explanation, report it using the “Speak Up” procedure.

C. Stay out of it; it’s not your direct responsibility.

7. In a joint project, the external partner suggests skipping a mandatory check to speed up the implementation. How do you react? FROM THE ANSWERS BELOW, CHOOSE ONLY ONE *

A. Refuse and explain that all mandatory verifications must be completed.

B. Agree, since the check would pass anyway.

C. Wait for verbal approval from your manager without documenting it.

8. You receive an email from an unknown address that looks like it’s from a supplier and includes an invoice attachment. What should you do? FROM THE ANSWERS BELOW, CHOOSE ONLY ONE *

A. Open the invoice to see what it is about.

B. Reply to the email asking for more details before checking the address.

C. Do not open the attachment, verify the sender’s authenticity, and alert IT if the message looks suspicious.

9. You notice that a colleague is posting on social media photos taken at a company location, in which confidential company information is also visible. What should you do? FROM THE ANSWERS BELOW, CHOOSE ONLY ONE *

A. Say it’s their choice what they post in their free time.

B. Explain that posting internal images may violate confidentiality and harm the company’s reputation.

C. Immediately report it to HR without speaking to them.

10. A local association contacts you to request a sponsorship of EUR 3,000 for a charitable sports event. The president of the Association is the brother of one of the company’s employees — a colleague of yours who is not directly working with you and is not involved in the sponsorship approval process. What should you do? FROM THE ANSWERS BELOW, CHOOSE ONLY ONE *

A. Review the Conflict of Interest Policy to determine whether such a conflict exists, and if not, assess the applicant and the request in accordance with the Sponsorships and Donations Policy. If all criteria are met, the sponsorship may be granted according to the internal rules.

B. Automatically decline the sponsorship to avoid any appearance of a conflict of interest.

C. Inform the Compliance and Ethics Officer and request written pre-approval, since the beneficiary has a personal connection to a company employee.

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